Freightroute Privacy Statement
At Freightroute Ltd we are committed to compliance with the Data Protection Laws (including the General Data Protection Regulation effective from 25th May 2018) and to ensure that the principles of data processing are followed, and as such data is:
- processed lawfully, fairly and in a transparent manner;
- only collected and used for lawful purpose;
- adequate, relevant and not excessive;
- accurate and where necessary kept up to date;
- kept for no longer than necessary;
- processed according to the rights of individuals;
- protected and secure from unlawful processing; theft, loss, cyber attacks etc,
We are committed to safeguarding your privacy and protecting the data we hold about you.
Freightroute Limited is registered with the Information Commissioner’s Office (ICO) reference: Z8051372
Legal basis for processing date:
We will process data required to continue the legitimate business interests of Freightroute Limited.
In the following document wher reference is made to:
‘Company’, this refers to Freightroute Limited.
‘Customer’, this refers to those persons or organisations that use our services.
‘Supplier’, this refers to those persons or organisations that provide us with services.
‘Employee’, this refers to those persons directly engaged by the Company.
‘Data Controller’, this refers to a person (s) who determine the purpose and manner in which personal data is processed.
‘Data Processor’, this refers to any person who processes personal data on behalf of the data controller.
These policies set out the basis by which we collect, use and disclose any personal data and the rights of individuals.
In choosing to join our Company, use the Companys services or supply services to the Company the Company will at times need to collect and process personal data, the legal basis being to continue the legitimate interests of the Company.
What information we collect about you:
We will collect contact and financial information which will enable the Company to provide and receive goods and services as necessary to operate the business.
When we collect this information:
We will collect this information through meetings, telephone and web interaction and through the completion of service agreements, questionnaires and online submission forms. Employee data is collected through submission of CV, completion of application form and induction pack.
How we store your personal data:
We will hold your personal data in either electronic or physical format. Electronic data is held within our computers which are security protected and backed up on a regular basis. Physical data is held in specific locations relating to the data, in a secure environment as required.
How will your information be used and who might we share it with?:
The information we collect will be used to provide goods and services as requested and to allow regular business communications to occur, including making and received payments. Employee data will be used to comply with legislation, for payroll, tax and workplace pension matters.
We may share your data with other third parties in order to fulful the services requested or our legal and regulatory requirements including but not limited to Police Authorities, DVLA, HMCTS, DWP, workplace pension provider, legal advisors, bank and insurance brokers.
Should we use any third parties to fulfil the services, we undertake to obtain confirmation that they are compliant with the new Data Regulations (GDPR)
The Company is aware of the threats of data security and makes every effort to ensure that data held and processed is secure and that the risk of loss, misuse, unauthorised access or disclosure is limited. The Company has security procedures in place and these are regularly reviewed. However, with technology and the communication of data through the internet, the Company cannot absolutely guarantee that information during transmission or storage is completely safe from intrusion by others, and in such situations the Company does not accept responsibility for any loss arising.
How long will we keep your data for?
Data wil be retained by the Company for no longer than reasonably necessary, taking into account the legitimate business interests of the Company, and to comply with legal obligations, to resolve disputes and to provide evidence in the event of any claims by a data subject.
Your rights of access to your data:
Under the GDPR you have a right, to obtain a copy of the personal information that we hold about you free of charge. If you believe that any information held is incorrect or incomplete, you should contact us (see contact details below). Any information that is found to be incorrect or incomplete will be amended promptly.
Your right to object:
Under the GDPR you have the right to object to us processing personal data based on grounds relating your particular situation. If you object to us processing your personal data we will stop unless there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or, the processing is for the establishment, exercise or defence of a legal claim.
Your Right to Complain:
You have a right to complain to the Information Commissioners Office if you feel there is a problem with the way Freightroute Limited is handling your data. Please contact https://ico.org.uk/concerns/handling/
Contact Details:
If you need any further information or need to contact us, please write to us, at:-
Compliance Dept
Freightroute Ltd
Chowns Mill Business Park
Station Road
Irthlingborough
NN9 5QQ